Membership Policy Working Group

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Revision as of 13:14, 12 November 2017 by Ruhl (Talk | contribs) (Relevant documents)

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Coordinators: John Ruhl (ruhl@case.edu) and Neelima Sehgal (neelima.sehgal@stonybrook.edu)

Charge

(From the ICCC)

Three working groups (WGs) have been convened by the CMB-S4 Interim Collaboration Coordination Committee to produce draft collaboration bylaws. The three WGs are

  1. Governance WG
  2. Membership Policy WG
  3. Publications Policy and Interim Speakers’ Bureau WG

The CMB-S4 collaboration policies and guidelines are to be delivered in a mature enough state that they can be disseminated to the full collaboration for ratification at the March 2018 workshop. To meet this goal and to allow for coordination with the other collaboration WGs, the ICCC charges each WG to set a timeline for the work in preparation to meet the following milestones:

  • Dec 15: provide a template document of the policies they are charged to draft, in which the decisions to be made are highlighted and a set of possible options are given
  • Jan 31: provide a near-final draft of the document to be circulated with the other WGs
  • Feb 15: incorporate feedback from the other WGs into a final draft to be included in the complete CMB-S4 bylaws for distribution to the full collaboration.

The Membership Policy WG is to draft the CMB-S4 Membership policies. Specifically, the WG is charged to:

  • Define Members (classifications? including whether postdocs and graduate students are themselves members or associated with members)
  • Define procedure for evaluating new members (written application, sponsorship?, contributions or commitments of research time?)
  • Define roles for the Membership Committee (e.g., receiving applications, making recommendations, communicating policies)
  • Work with the Governance WG to define procedure for accepting new members and removing members, and for electing / appointing the Membership Committee
  • Define procedures for evaluating continued membership (e.g., yearly re-estimates of %research time? annual reports on work done? or perhaps occasional checks as needed?)
  • Propose a mechanism for revising membership policy in the bylaws.

Telecons

Thursdays, 10am-11am eastern time. First telecon will be on 11/16/2017.

Minutes

Relevant documents

File:Membership Policies.pdf -- Steve Kuhlmann's Harvard workshop presentation on collaboration Membership policy.

File:Icc-governance-v8.7.pdf -- IceCube governance document.

File:LSSTC Amended ByLaws -August 8 2016.pdf -- LSSTC governance document.